Follow up the video conference by e-mailing or faxing the meeting notes and action items. Encourage participants to ask any questions or share any concerns (especially participants who were inhibited by the technology). If not all members of the group have access to computers, use alternative channels for communication.
Make available (on the organization’s intranet or in the
library) any records of the meeting-any presentations, audiotapes, videotapes, and so forth. Consider setting up a discussion list so participants can continue to ask questions and make suggestions asynchronously.
No Panacea
Marty Morrow, CEO of Quovix, a company that “builds
networked collaborative communities,” summed up the technology science concisely (Darwin magazine, November 16, 2001): There must be over 1000 software vendors selling “collaboration tools” at this point. Everything including email, Instant Messaging, VideoConferencing,Virtual Whiteboarding, Project Rooms, Portal Strategies-all selling themselves as the solution to a company’s collaboration needs….The tools are 20% (or less) of the problem you’re trying to solve. Keep that final thought in mind as you explore technology for meetings.
Taken From : The Manager’s Guide to Effective Meetings
